Governors‎ > ‎

Resources Committee

Terms of Reference for the Resources Sub-Committee

General Terms

·         To act on matters delegated by the full governing body.

·         To liaise and consult with other committees where necessary.

·         To contribute to the School Improvement Plan.

·         To consider safeguarding and equalities implications when undertaking all committee functions.


·         Committees are free to determine their own quorum, but as a minimum this must not be less than three governor members of the committee.


·         The Governing body is free to determine how often the committee meets and may delegate this to the committee but it will be no less than 3 times a year.

·         The Committee meetings will not be open to the public but minutes shall be made available.  Information relating to a named person or any other matter that the committee considers confidential does not have to be made available for inspection.

·         In the absence of the chair, the committee shall choose an acting chair for that meeting from among their number.

·         In the absence of the clerk the committee shall choose a clerk for that meeting from among their number (someone who is not the headteacher).

·         The minutes of each meeting will be circulated when agreed by the head and chair and will be presented at the next ordinary meeting by the chair (or in his/her absence another member of the committee) to be recorded in the minutes of the main meeting.

·         Any decisions taken must be determined by the majority of votes of the committee members present and voting – but no vote can be taken unless a majority of those present are governors.

Financial Policy and planning

·         To review, adopt and monitor various Finance Policies which also includes the local scheme of financial delegation for spending and budgetary adjustments (virements) for the committee, headteacher and other nominated staff.

·         To review, adopt and monitor all additional financial policies, including a charging and remissions policy.

·         To establish and maintain a three year financial plan, taking into account priorities of the School Improvement Plan, roll projection and signals from central government and the LA regarding future years’ budgets, within the constraints of available information.

·         To draft and propose with the LA budget manager to the governing body for adoption an annual school budget taking into account the priorities of the School Improvement Plan.

·         To make decisions in respect of service level agreements.

·         To ensure that sufficient funds are set aside for pay increments as set out in the Pay Policy and as recommended by the headteacher.

Financial Monitoring

·         To monitor with assistance from the School Business Manager and LA Budget Officer the income and expenditure throughout the year of all delegated and devolved funds against the annual budget plan.

·         To receive at least termly budget monitoring reports from the School Business Manager.

·         To report back to each meeting of the full governing body and to alert them of potential problems or significant anomalies at an early date.

·         To meet with other committees and provide them with the information they need to perform their duties.

·         Subject to the local scheme of delegation, to approve any budgetary adjustments that will from time to time be necessary to the evolving requirements of the school.

·         To review, complete and submit the School Financial Value Standard (SFVS) to the LA.

·         To undertake any remedial action identified as parts of the SFVS.

·         To receive and act upon any issues identified by a local authority audit.


·         To ensure that the school is staffed sufficiently for the fulfilment of the school’s development plan and the effective operation of the school.

·         To establish and oversee the operation of the school’s Appraisal Policy – including the arrangements and operation of the school’s appraisal procedures for the Headteacher.

·         To establish or adopt from the LA a Pay Policy for all categories of staff to be annually reviewed.

·         To ensure that staffing procedures (including recruitment procedures) follow equalities legislation.

·         To annually review procedures for dealing with staff discipline and grievances and make recommendations to the governing body for approval.

·         To monitor approved procedures for staff discipline and grievance and ensure that staff are kept informed of these.

·         To recommend to the governing body staff selection procedures, ensuring that they conform with safer recruitment practice, and to review these procedures as necessary.

·         In consultation with staff, to oversee any process leading to staff reductions.

·         To establish (with assistance from the School Business Manager and LA Budget Officer) the annual and longer-term salary budgets and other costs relating to personnel e.g. training.